Woods Rogers is seeking to hire a Receptionist/Legal Assistant to support our Charlottesville office. The Receptionist/Legal Assistant assists attorneys and legal staff with documentation, scheduling, and communication. The ideal candidate will have experience performing secretarial and receptionist tasks and providing administrative support to attorneys in a variety of practice groups.   

This is a full-time, non-exempt, in-office position at our Charlottesville, VA office. The anticipated schedule for this position is Monday – Friday, 8:30 AM – 5:00 PM with an unpaid lunch break. 

Required Qualifications 

• Previous experience working as a receptionist/legal assistant.
• Strong communication skills, both written and verbal, with the ability to effectively interact with clients and colleagues.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• High level of discretion and confidentiality in handling sensitive client information. 
• Proficiency with Microsoft Office Suite, specifically with Microsoft Word and Microsoft Outlook.

Responsibilities 

• Provide day-to-day secretarial support to the Firm’s attorneys, including scheduling meetings, answering phone calls, and processing incoming and outgoing mail.
• Produce, review, and send legal documents and reports.
• Create and maintain electronic and physical files.
• Assist in the tracking of billable hours.
• File case documents.
• Coordinate and schedule meetings, closings, and other events.
• Communicate effectively with potential clients via phone, email, and in-person meetings.
• Follow established procedures to refer and coordinate conflict checks as needed.  
• All other duties and responsibilities as assigned.

Benefits Include:

• Medical Insurance
• Paid Time Off
• 401(k) + matching
• Paid Holidays
• Dental Insurance
• Vision Insurance
• Life Insurance

Physical Demands

• Ability to sit for long periods of time and lift up to 25 pounds.

Work Environment

• Professional office environment

Applications 

Woods Rogers is an equal opportunity employer. Interested candidates should submit a resume and cover letter to recruit@woodsrogers.com. Review of applications will begin immediately. This position will remain open for applications until filled.